RoCS is committed to user privacy. It only processes your personal data for specified, explicit and legitimate purposes clearly described in each specific privacy statement, and does not further process any personal data in a manner incompatible with those purposes.
1. Introduction & General Terms
– via following online services:
- The RoCS website (https://www.rocs-project.org/)
- The RoCS social media pages and accounts (Twitter and Linkedin)
– via any Bluetooth, Wi-Fi or any similar technology that may communicate with your (mobile) device. This includes collecting unique online identifiers such as IP addresses, MAC addresses, which are numbers that can uniquely identify terminal equipment such as a specific computer, handset, tablet or other network device on the Internet.
To provide you with the full range of services, we sometimes need to collect information about you.
- what information RoCS may collect about you
- how RoCS will use information that we collect about you
- when RoCS may use your details to contact you
- whether RoCS will disclose your details to anyone else
- your choices regarding the personal information you provide to us
RoCS is committed to safeguarding your personal information. Whenever you provide such information, we are legally obliged to use your information in line with the EU Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereafter the “GDPR”). Please note that, no website can be completely secure.
- What information does RoCS collect?
When you access or sign-up to any of RoCS’s services, for example newsletters, chats with our social media accounts, message boards, web and mobile notifications, we may receive personal information about you.
This can consist of personal information you have provided to us such as, for example, your name, email address, postal address, telephone or mobile number, gender or date of birth, personal interests (e.g. what newsletters you have read), as well as general (aggregate, non-personal) information collected about the way in which visitors make use of RoCS online services.
If you are the parent or guardian of a child under (16), we may process limited personal data about you so that you can give consent for the child to access some RoCS services. We may use your contact details to communicate with you about the child’s account or use of services.
Please note that sometimes we will require you to provide additional personal information. When we do this we will provide further information about why we are collecting your information and how we will use it.
Please note that any information that is not required by the particular service you have opted to use will not be retained by RoCS.
- For what purposes does RoCS use the information it collects about you?
RoCS will use your personal information for a number of purposes including the following:
- to provide you with our services
- to provide you with information about our services
- to deal with your requests and enquiries
- to provide you with the most user-friendly online navigation experience
- for “service administration purposes”, which means that RoCS may contact you for reasons related to the service or online content you have signed up for
- we may also show you relevant advertising
- to use IP addresses and device identifiers to identify the location of users, to block disruptive use, to establish the number of visits of our websites
- for analysis and research purposes so that we may improve the services offered by RoCS
- we also use and disclose information in aggregate (so that no individuals are identified or identifiable) for marketing and strategic development purposes.
Where RoCS proposes using your personal information for purposes not mentioned above we will notify you first.
- When will RoCS contact you?
RoCS may contact you:
- in relation to any contractual relation you have engaged with RoCS
- in relation to any service, activity or online content you have signed up for, for yourself or for your under 16-year old child in order to ensure that RoCS can deliver the services, e.g. to verify your email when you sign up for a RoCS newsletter
- in relation to any correspondence we receive from you or any comment or complaint you make about RoCS products or services
- in relation to any job application
- in relation to our legal rights and obligations
- in relation to any personalized services you are using
- in relation to any contribution you have submitted to RoCS
- to invite you to participate in surveys about RoCS services (participation is always voluntary)
- to update you on any material changes to RoCS policies and practices
- for marketing purposes.
- Will RoCS share my personal information?
RoCS will not sell or rent your information to third parties and will not share your information with third parties for marketing purposes.
Generally, we will use your information within RoCS and will only share it outside RoCS where you have requested it or given your consent, except:
– where disclosure is required or permitted by law (for example to government bodies or law enforcement agencies, including for child protection reasons) by a court order or for the purposes of prevention of fraud or other crime, or
– if RoCS or its affiliate ceases to be the data controller in respect of your personal information through the operation of a merger, acquisition or any change of control
We may pass your information to our third-party service providers, agents subcontractors and other associated organizations for the purposes of completing tasks and providing services to you on our behalf (for example to send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service. In addition, our contracts with such third-party service providers require them to keep your information secure and not to use it for their own direct marketing purposes. We will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so.
- Offensive or inappropriate content on RoCS websites
If you post or send content which may reasonably be deemed to be offensive, inappropriate or objectionable anywhere on or to RoCS websites, social media pages, or otherwise engage in any disruptive behavior on any RoCS service, RoCS may remove such content.
Where RoCS reasonably believes that you are or may be in breach of any applicable laws, for example on hate speech, RoCS may disclose your personal information to relevant third parties, including to law enforcement agencies or your internet provider. RoCS would only do so in circumstances where such disclosure is permitted under applicable laws, including data protection law.
- What if I am a user aged under 16?
If you are aged 16 or under, please get your parent/guardian’s permission before you provide any personal information to RoCS.
- What can you do with the personal data you submitted to us?
You have the right to restrict and the right to object to the use of your personal data; the right to withdraw your consent to the use of your personal data and the right to request deletion of your personal data.
In any case, you can exercise your rights by contacting us. You may also adjust your communication preferences or opt out of communications at any time by clicking ‘unsubscribe’ at the bottom of any e-mail, following instructions provided in the communication or changing your preferences within your account or by sending us an e-mail.
You have the right to portability of your personal data. All personal data you directly submitted to RoCS, can be sent to you or any third party, at your request.
- Can I find out what personal information RoCS holds about me?
Under the GDPR you have the right to access to and the right to correct the personal information RoCS holds. These rights can be exercised by contacting us directly, who will then use reasonable efforts consistent with our legal duty, to supply, correct or delete personal information about you that may be held on our files.
We will endeavour to provide you with access to your personal information wherever possible.
- Web browser cookies
a) What is a cookie?
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer, tablet or mobile phone (all referred to here as a “device”) web browser from a website’s computer and is stored on your device’s hard drive. Each website can send its own cookie to your web browser if your browser’s preferences allow it.
Many websites do this whenever a user visits their website in order to track online traffic flows. Similar technologies are also often used within emails to understand whether the email has been read or if any links have been clicked. To inform you fully, RoCS will ask your consent for the receipt of cookies. However, you can change your cookie settings at any times in your web-browser (see our Cookies Policy below for more information).
On RoCS websites, cookies record information about your online preferences and allow us to tailor our websites to your interests.
b) RoCS cookies and how to reject cookies?
It is important to note that if you change your settings and block certain cookies, you will not be able to take full advantage of some features of RoCS services, and we might not be able to provide some features you have previously chosen to receive.
c) Other information collected from web browsers
Your web browser may also provide RoCS with information about your device, such as an IP address and details about the browser that you are using.
- Do Not Track (DNT) browser setting
DNT is a feature offered by some browsers which, when enabled, sends a signal to websites to request that your browsing is not tracked, such as by third party ad networks, social networks and analytic companies. Our websites do not currently respond to DNT requests.
- Transferring your information outside of Europe
As part of the services offered to you through the RoCS websites, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to Italy. By submitting your personal data, you are agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights as set out in this Policy continue to be protected.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.